12 Wedding Planning

Congratulations to those of you that recently got engaged over the holiday season! You are probably still in shock and wedding planning may seem overwhelming. Stay calm, we are here to help! Here is a 12-month wedding plan guide:


12 months before – Time to get planning

  • Decide your theme and overall vision for your wedding
  • Pick your wedding date
  • Create your guest list
  • Book ceremony and reception site
  • Book your caterer (tip: find a venue that has onsite catering, it’s one less thing you have to worry about booking!)
  • Find a meaningful way to pick your bridesmaids

8 to 10 months before – Get Organized

  • Research, shop for, and order your wedding dress (Tip: create a collage of wedding dresses you like. It will help you feel less overwhelmed when you are in a sea of white dresses)
  • Find a photographer and videographer that fits your wedding style
  • Purchase a wedding insurance policy to protect your deposits
  • Reserve hotel accommodations for out of two guests
  • Create your gift registries at all of your favorite retail stores

6 to 8 months before – Round up your maids

  • Pick out and order bridesmaids dresses (tip: Don’t let your bridesmaids take over the bridesmaids dresses appointment, it’s your day and you get to choose the dress!)
  • Start planning your honeymoon (look up deals on flights and hotels)
  • Contact rental companies about chairs, tables, tents, dance floor, linens, etc. (tip: Find a venue that has these items, it saves time and is less of a hassle!)
  • Send out your save the date cards

4 to 6 months before – Here comes the sparkle

  • Choose your invitation design or make invitations yourself and get them ordered.
  • Pick out your wedding rings (Tip: if you buy them together, you may get a better deal).

3 months before – Here comes the fun

  • Order your wedding cake
  • Have a bridal shower
  • Have the groom and groomens rent the men’s formal wear
  • Hire wedding day transportation (limousines, town cars, etc.)
  • Mail invitations

2 months before – Get your bridal style

  • Design, purchase and print wedding programs
  • Book your hairstylist and decide on a hairstyle
  • Book a make-up artist and test some romantic looks

1 month – It’s crunch time

  • Apply for a marriage license.
  • Have a final gown fitting (tip: bring your maid of honor along to learn how to bustle your dress)
  • Make sure the bridesmaids have their gowns ready for the wedding
  • Contact vendors and confirm that everything is on schedule
  • Purchase gifts for your parents, bridal party and each other

2 weeks – Down to the details

  • Finalized the RSVPs and call guest who have not yet to send a response
  • Determine poses for portraits and send a list of shots to the photographer and videographer
  • Plan your reception-seating chart
  • Get final pre-wedding haircuts and colors

1 week – Make a list and check it twice

  • confirm final details with all vendors
  • Confirm pickup times and locations with car rental or other transportation company

The day before – Time to relax

  • Write and pay off all balances with vendors
  • Rehearsal ceremony and rehearsal dinner
  • Give your marriage license to your officiant

The big day

  • Give wedding bands to the best man and maid of honor to hold for the ceremony
  • Introduce the reception site manager to the maid of honor for questions or problems
  • Present gifts to your parents
  • Get married!

No matter what stage of your wedding planning you are at our wedding planners at Black Bear Crossings Café and Banquet Center are here to assist you!